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EDGEHILL FARM MASTER ASSOCIATION
BOARD MEETING MINUTES
JULY 13, 2010
Board Members Present:
Kathy McDaniel
Kelly McCullen
Sally Flint
Louis Eldridge
Cindy Scheman
Rita Perry
Phyllis Gladstone
Management Present:
Beth Harvey
The meeting was called to order at 7:05. There was a quorum present. There were several guests present at the meeting.
The May 2010 minutes were approved as written.
President’s Report
We are down to 4 properties being sent reminder letters.
Treasurer’s Report
Davey Tree came out again to spray for bagworms which we had not budgeted for so Beth has asked them in the future to please advise us before spraying.
Louis asked why the member assessment is the same month to month. Phyllis said this is due to our accounting system being an accrual system (this is what we expect to bring in each month). Louis said he would like to see a column with what we actually received.
The differentiation of the loan is still not correct on the financial reports (should be clubhouse not pool, and the principal and interest should be under same category).
The water bill was exceptionally high this month and there was concern this was due to refilling the pool after the cleaning. The price of refilling was supposed to be in the quote from Covenant Pool. Beth will check on this.
Grounds Report/Lake
The woodchip pile is gone.
We seem to have around 100 geese.
The fountain seems to be working well. There are 2 areas of erosion that will probably need to be addressed in next year’s budget. The areas are at the dam and at the opposite end.
Pool Report
There was concern how people without key cards are entering the pool area. Kelly said the same codes used for the dog park (before key cards) will also open the pool gate. Kelly said he will remove the codes from the system.
The board was not aware that a resident was testing the water for Covenant Pool. Beth will check with Tracey on this matter.
Cindy will now be the pool chair.
Beth has received bids for the bathroom stall repair and they were high.
The one bid so far for the rail repair leading down to the pool was also high ($784).
Clubhouse Report
There will be some rentals coming in soon, approximately $300.
Communication
Louis questioned where the emails go when the Westview Cove link is selected. Kelly said it goes to Louis’ private email as well as to Kelly’s. Kelly’s is used to make sure the system is working properly.
Other items under New Business.
Old Business
Nothing.
New Business
Phyllis made the motion and Kathy seconded to renew the Edgehill Farm web address for $10. Motion approved.
Phyllis made the motion and Cindy seconded to proceed with the public auction of 111 Marshfield Place and 113 Springfork Dr. for nonpayment of assessments. Motion approved.
The auction of 314 Springfork Dr is set for August 4. Right now the balance owed to Edgehill is $2,225. This unit has a renter in it. We have been told by the attorney that we can establish a month to month lease with the renter once it goes to auction and before the mortgage company forecloses on the property – this is assuming we become the owner of the property. Rita made the motion and Phyllis seconded to let the attorney know we plan to allow the month to month lease. Motion approved.
Louis was wondering if we become the owner of the property and the mortgage company forecloses what does this do to our credit rating. Beth will check on this as well as what happens if we become the owner and what becomes of the dues owed to Cedar Pointe.
Questions and Answers
There was a question on the fountains. We had the one fountain repaired that was repairable. The other fountain was not repairable and was not shipped back to us.
Kelly mentioned that he would like to see rip-rap and pool furniture in the 2011 budget.
The meeting was adjourned at 8:05. The next board meeting will be August 10, 2010 at 7:00 PM in the clubhouse.
Respectfully submitted,
Secretary
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